November 20, 2006
Vestry Meeting
As Amended and Approved
DRAFT

Opening Prayer and Devotional led by Dwight

Call to Order
Chuck called the meeting to order at 7:05 in Fr. Philip’s absence. (Fr. Philip arrived later.) Present for the meeting were: Dunbar Ashbury, Robyn Hildebrand, Dan Lajewski, Judy Haines, Fr. Philip, Hunt Hendrickson, Jake O’Sullivan, John Frye, Gary Crump, Tom Litras, Chuck Hedges, Dwight Wooster, Bruce Jones
Absent: Sara Gibson, Sharon O’Rear, Keith Thrash, and Bill Gibb

Guests: Tom Haines, Rick Hirschman, Jack Anderson, and Nancy Hennessey

Review of Agenda and Approval of Minutes
A motion was made to approve the minutes of the October meeting that were circulated electronically. The motion was seconded and approved.

Financial Report
Dunbar- John Frye and Dan Lajewski are scheduled to make the bank deposits for December. There is now a small safe available for securing any cash that is received other than cash received at Sunday services. The safe is located outside Tom Claggett’s office. Year to date pledge income is still under budget by about $10,000, but the holidays usually see additional giving so we should finish the year near budget. Income for facilities usage is slightly up as a result of better marketing. Overall, expenses continue to be under budget. Although we are near budget for the year, Dunbar noted that we still are operating under a deficit budget of about $21,000 going into 2007. Dan asked about any unspent budget money that could be carried over into 2007, and cited as an example the Outreach budget that was offset by a $2500 donation from a parishioner for Christmas in April expenses. Our budget historically zeroes out at the end of the year and the new year begins with a budget determined by income projections. However, the question could be referred to the Budget Committee for review.

Interim Rectors Report
Fr. Philip reported on Planned Giving and noted that Janet McCurdy and Marty Powers are serving on the committee. Janet has spoken with Mr. Glenn Holliman, formerly with Holliman Associates and now with the Episcopal Church Foundation, and she said that they had a good meeting.

Mary Holmes, Ann Golden, and Pat Wheeler have agreed to serve on the Investment Committee. It was pointed out that one vestry member needs to serve, and John Frye will fill that role.

Christian Formation- Ray Pratt, Leisha Utt, Shirley Marick, Kelli Goetz, and Chuck Hedges will serve on the committee to research the current and future needs and make recommendations about this ministry program.

Senior Warden’s Report
Chuck encouraged the vestry to continue to emphasize the need for pledging throughout the holiday season.

Junior Warden Report
Dwight noted that we have received a check for $16000 as payment for the antique chairs. Dunbar confirmed that the check was deposited but the funds have not been allocated. Dwight will present a strategy for church upkeep/projects in 2007 at the January vestry meeting.

Reports from Committees, Teams, Departments
Profile Team Report-Tom Haines reported on the progress of the parish profile committee and offered an electronic first draft of the parish profile. After brief discussion, a motion was made to accept the profile, print it, and forward it to the diocese. The motion was seconded, and the floor was then opened for discussion. Suggestions for editorial changes were made, followed by an even more in depth “philosophical” conversation about what should be included in the profile statement, including the role of women clergy in All Saints’ history, and social and political challenges that have confronted the parish in its history. Additional suggestions for the profile included the number of rectors that have served All Saints’ in her history, our commitment to outreach, and specifically, the long-term commitment of parishioners to missionary service abroad. Fr. Philip agreed to work with Judy and the profile team to draft the edits. After a lengthy discussion, the motion was tabled pending electronic circulation of the agreed-to edits and ongoing draft changes. The draft will be circulated and approved electronically prior to the next meeting.

The December vestry meeting was rescheduled for the 12th and will last as long as necessary.

Pledge Report Tom indicated that 244 pledges have been received, with another 110 identified pledging units not in yet. This number is about 100 pledges less than the final number of pledges from last year. Total pledge income to date is $505,000, which averages about $2073.00 per pledge. A decision will be made at the next vestry meeting about how to proceed based on the updates at that time.

Vestry Nominees- Robyn reported that a slate of candidates will be submitted electronically to the vestry by Dec 6th. Phone calls to potential nominees will be made this week, and a list will be submitted to the vestry in order to meet the bylaw requirement to notify parish of the slate of candidates one month prior to the annual meeting.

During the evaluation period, John made a motion to commend the Parish Profile Team for their outstanding efforts. The motion was seconded and approved. The Interim Rector will draft the letter to the Team. The meeting adjourned at 9:00.

Respectfully submitted,
Gary E. Crump, Registrar