Vestry Meeting

February 17, 2009

Present: Fr. Tom Momberg, Dunbar Ashbury, Eleanor Peckham, Travis Gibb, Joanna Rizzo, Jacci Rizzo, Fr. Tommy Rogers, Judy Haines, Eileen Weber, Denise Parker, Ian McGreevy, Dan Lajewski, Nancy Hennessey, Darren Andrews, Rachel Querry, Gary Crump, and Waymon Wright

Excused: Jim Cox

Fr. Tom offered the Opening Prayer and Devotional this evening.

Special Guests

Rev. Dr. Barbara Kershner-Daniel and Andy Johnston from Evangelical Reformed United Church of Christ were present to present their request to hold services at All Saints’ for about 9 weeks this spring and summer while their sanctuary is being repainted. Rev. Kershner-Daniel provided an overview of her attempts to locate an alternate worship space near their church, and All Saints’, being only a half block away, provides a great opportunity for our two congregations to gather during the summer months as a witness to the community about hospitality. Their plan is to hold their last service in the sanctuary on May 17 th, and May 24 th would be their first Sunday here. Fr. Tom pointed out that our summer schedule includes a Great Hall service at 9:00, while ERUCC would worship at 10:30. In order to finalize their plans, they would need to have a decision by early in March.

The meeting was Called to Order at 7:35.

Blessing of the new Officers of the Vestry

Fr. Tom offered a prayer of blessing for the new Officers and Vestry: Nancy Hennessey, Senior Warden; Dan Lajewski, Junior Warden; Dunbar Ashbury, Treasurer; and Rachel Querry, Registrar.

Approval of Minutes-A motion was made to approve the minutes as submitted. There were some corrections that were not reflected in the final draft so the minutes will be circulated electronically, but approval was deferred until the March meeting . The minutes of the Vestry meeting with the Budget and Finance Committee will also be approved at the March Vestry meeting.

Treasurer’s Report

Dunbar distributed written guidelines for making the bank deposits on Sunday morning, and also asked for volunteers to sign up for the weekly deposits. The Middendorf Fund manager responded to our request for a payment schedule adjustment that would allow us to make a $50,000 payment in May and continue with monthly payments until either the rectory or the St. Barnabus property sells. The managers agreed to allow continuing monthly payments, but didn’t ask for the $50,000, so Dunbar asked for a motion that we apply the $50,000 payment to the PNC on Feb. 20 th. The motion was seconded and approved.

Hunt Hendrickson has transferred the first installment of the proceeds of the Wisner estate into the endowment account, totaling about two million dollars. There are currently four designees who can sign checks on the church account, including the Senior Warden. Since John Aulls has stepped down, Dunbar asked for a motion to change the check signing authority to allow Fr. Tom, Dunbar, Katie Arendt, the Parish Administrator, or Nancy Hennessey as the Senior Warden to have check signing authority. The notion was seconded and approved.

Our diocesan assessment for 2009 is $103, 375, and is based upon a complicated diocesan formula that derives the assessment each year. In reviewing the financial statements, Dunbar noted that the interest expense charges will change in June when rate resets. This will result in a significant savings on the interest on the note. Investment income and Worship line items are under budget, but those are the result of timing differences that will normalize throughout the year. Likewise, holiday giving, primarily Christmas and Easter, spikes at specific times of the year so the budget fluctuates from month to month. Fr. Tom noted that Dunbar will offer a budget training session for the new vestry sometime in the near future. An Audit Committee will need to be convened soon to conduct the 2008 audit.

Rector’s Report

Fr. Tom explained the 8 areas of ministry that will come under the Parish Council as the Council gathers steam. “Living the Promise” will be the theme focus for the five Sundays in Lent. The program will be especially geared for people who are in Inquirers Class, Confirmation Class, but will be of interest to anyone, and all are welcome to attend; however, the minimum age is 14. The Pastoral Care teams are now very active. Bill and Scarlett Gibb will now be coordinating Fellowship. Stewardship has been overseen by Sharon O’Rear but we’ll be looking for new leadership. Katie Arendt has already booked 5 weddings at All Saints’ so far this year. Katie Lawrence McCormick will be the new wedding coordinator. Jeanne Lawrence is doing cleanup on the parishioner database. The National Association of Mental Illness will begin new classes at the church in April.

Fr. Tommy, as Associate Rector, is now the resource clergy person to help with Hospitality, and Darlene Aulls will coordinate that ministry. Nametags should be available to vestry members who didn’t get them earlier, and a new approach to nametags for all parishioners will be a priority in the Hospitality area. Vestry members who don’t have a permanent tag should let Betsy know. Hasta receives $100.00 a month from the operating budget.

Ian made a motion that we approve the request of the ERUCC to use our facilities during the summer months. The motion was seconded and opened to discussion. There will probably be a two to four week conflict with our GH worship that doesn’t go the summer schedule until after ERUCC wants to hold their first service, so an adjustment would have to be made for those Sundays. Fr. Tom suggested that a small planning group will convene to work through the details so we can have a decision to ERUCC as soon as possible. The motionpassed with no opposition.

Senior Warden’s Report

Nancy offered thanks for the opportunity to serve as Senior Warden. She reviewed guidelines for vestry responsibilities. She encouraged vestry members to not serve as chairs of ministry areas, but to look for new leadership. To aid in Fr. Tom’s mutual ministry review, Thelma Smullen will join the vestry retreat to guide the vestry through this process. The retreat is March 13 th and 14 th. A motion was made to approve Ian McGreevy, Donna Seniff, and Waymon Wright as delegates to diocesan convention, with Lee Weber as the alternate. The motion was seconded and approved.

Junior Warden’s Report

Dan noted that a high priority is on replacing an air conditioner compressor in the new building. That should be completed within a few weeks. The Buildings and Grounds Committee has an open invitation to anyone who would like to serve.

Standing Committees

Options-the marketing brochures for the rectory should be ready this week.

New Business

Jennifer noted that the Daughters of the King will be sending a request to the vestry to approve solicitations for donations to attend the triennial meeting of the Daughters in California. They need to raise about $4200 for eight junior and three adults. There was a motion to approve the presentation of a request to the congregation for raising the funds. The motion was seconded and approved.

Ian noted that the parish is going through the AED/CPR certification process to meet state guidelines for the defibrillator that will be placed in the church.

Following an evaluation of the meeting, the meeting adjourned at 9:30 --